Crete For Life is a charity registered in Greece, since 2015 and Italy, since 2006
"CRETE FOR LIFE- Η ΚΡΗΤΗ ΔΙΝΕΙ ΖΩΗ" is a charity registered with the tribunal in Heraklion, Crete, Greece. Registration n. 2053 831/3633/1076/2005 / Tax N. 998863312
"CRETE FOR LIFE - ITALIA" è un’onlus (organizzazione non lucrativa di utilita' sociale), Protocollo 18629, registrata a Roma, 9/3/2006 n. 2216 serie 3 / Codice Fiscale 97412130581
STATUTE OF THE ASSOCIATION IN GREECE (English translation)
Article 1 Establishment and location
I.A charitable association is established with the name “I kriti dinei zoe” and the equivalent English name “Crete For Life”.
II. The location of the organization is the city of Heraklion, Crete.
III. The association has the right to established offices in other parts of the country
Article 2 Aims
Aims of the associations are:
I. The hosting in Crete of small groups of children, victims of war, chemical and climatic catastrophes, in order to help their emotional and physical recovery. The children hosted will be accompanied at all times by adult guardians.
II. The creation of the appropriate conditions so that the children will stay in a friendly and ideal environment, to operate and help recuperate their physical and emotional health. An important part of their stay in Crete will be to involve children in the natural environment as well as encouraging them to trust and enjoy the Cretan nature. It has to be noted at this point that the organization’s activities are addressed to children who don’t suffer from any permanent or contagious diseases.
III. The acquisition, by means of fundraising, of the necessary equipment for the children’s holiday, including acquiring the necessary documentation and certificates, full insurance during their stay, transportation (return flights to and from Heraklion) accommodation, nutrition (three meals daily), trips, outings, clothing.
IV. The establishment of effective practices in terms of operating and accommodating the children, so that it will be possible to increase the offer of holidays and of the number of children hosted.
V. Guarantying the continuation and stability of the program.
VI. Facilitating the visiting children during the bureaucratic preparation, so that their stay became possible (for example, procuring visas for each child, covering the expenses for the documentation required by the authorities) on condition that is necessary for the child and financially feasible for the organization
VII. Procuring insurance cover for the children and their guardians during their stay in Crete
VIII. Making sure that every person employed by the association on a non-voluntary basis, is engaged by contract according to the Greek law
IX. As long as it is financially possible, after the end of the stay in Crete, the association continues to offer help to these children, once they return to their own countries, in order to improve the quality of their lives and their future prospects
Means of accomplishing goals
The Association aims at fulfilling its goal in every legitimate way and mainly:
I. Cooperating with charitable organizations, such as “Independent Children Aid- Medicine and Chernobyl” in Belarus ( Moskovskala 24, Minsk, Belarus), with whom cooperation has already been started.
II. Making the necessary contacts for the establishment of an official agreement of help and support with the Belarusian Governmental Department of Humanitarian Aid.
III. Starting all procedures to establish the logistic of transportation and accommodation of the children during their therapeutic holidays.
IV. Asking the active support, moral and financial, on European and international level, by requesting the present project to be founded and sponsored by private and public institutions, and companies as well as the European Union.
V. Involving the support of the local community, which inspires our project with its hospitality, creating a friendly environment and seeking the possible voluntary help of its authorities and its citizens. Anyone who is willing to offer voluntary help, for example individuals from abroad, banks and other firms, are welcome.
VI. Trying to insure the support of, either natural or physical and legal entities who will assist in stabilizing sufficient income for the association, to cover transportation and accommodation expenses, as well as covering the expenses necessary for the children after they return to their homeland. Voluntary assistance is welcome not only from members but also from non members of the organization and every volunteer is encouraged to participate actively in any possible way, depending on its willingness and desire. In order to minimize expenses which do not benefit directly the children, hiring staff will take place only if there is no other choice.
VII. Posting a website to maintain easier contact with the members, and also printing and putting posters around the local community which will mention the logo, the name and the activities of the organization as well as means of contact of the organization (address, telephone number, mobile phone, fax, email ). News will be announced through the web site, and it will be possible to sent them electronically to those who wish to receive them.
VIII. Organizing lectures and speeches with the aim to inform; exhibitions, informative meetings, seminars and workshops about different topics concerning the environment and other related issues.
IX. Organizing entertainments and recreational happenings, such as organizing sport activities and games, to create and encourage friendship with local children.
X. Publishing informative leaflets in Greek and in other languages. Members, donors, sponsors and friends of the organization will be able to be informed regularly on the development of the project by means of electronic mail or by post. Regular reports with news and information about the project of the organization will be published with the aim to inform and advertise the programs and the organization itself.
XI. Involving media and performing all the necessary actions for the promotion of the activities and the charitable character of the organization.
XII. Any direct or indirect doctrine or propaganda, political or otherwise, is not allowed within the association.
I. Members of the organization are divided into:
1) Regular: they are members who have the right to vote in the general assembly. They are present at general meetings, express views and judgments and can vote. They can be Greek or European Union citizens.
2) Honorary members: they are members who have offered exceptional services to the organization, the state or the community. The nomination of these members is promoted and decided by the managing committee or by at least 1/5 of the regular members of the general assembly.
Honorary members don’t have the right to elect or be elected in the managing committee. They are present in the general assembly and express views and judgments without having the right to vote. They can be citizen of any country, also those outside the European Union.
II. Members of the organization must have the capacity to act fairly, be of safe and sound mind and be legally legitimate
III. Someone who has been legally deprived of the right to form an organization, or who is not legally legitimate cannot be a member.
IV. Membership is personal, non transferable and non hereditary and it is acquired on the day when the name is written in the record of the association.
V. Every written request of admission is decided by the managing committee
I. Members of the association have the right to:
A to participate equally in the general assembly
B to express their views by voting
C to elect eligible members
D to be elected among the eligible members of the association
NB : Honorary members of the association do not have the right to vote when they participate in the general assembly , and they do not have the right to elect and be elected
E they can enjoy every benefits and rights coming from being members
F they can leave the association freely.
II. Members who leave the association can be welcome by it again.
Duties of the members
. Members of the association must:
A assist in the accomplishing the association’s goals
B being present at the general assembly
C participate in the activities of the association
D pay the membership fee
Individuals that disqualify as members and are enrolled again before a year, are not oblige to pay the membership fee again.
E to contribute with their financial fee or any other voluntary donation
NB. the honorary members are not under any financial obligation
F to be in good, amicable terms among them
G to follow the law and the statute of the association, the principles and the decisions of the managing committee and the will of the general assembly.
II. Any infringement of the law relating to the association and its statute, can result in punishment of the responsible; the managing committee, as accountable for the actions of the association, decides any disciplinary measure.
I. Disciplinary control is practiced through the managing committee, and, according to its judgment, through the general assembly of the members, and it involves:
B temporary exclusion from the association for a period up to one year
C definite exclusion from the association
II. A member of the managing committee is excluded from the disciplinary decision if:
D is related by family, up to 4th grade, to the judged member
E has special friendship or hostility with the judged member
F if it has been requested and decided by the managing committee
III. Process of disciplinary control is activated by the managing committee or by the general assembly’s order.
IV. If someone wants to appeal against the decision, they have to appeal to a meeting of the general assembly, within a two months period.
V. Decisions related to disciplinary control practices are made via secret ballot.
Exclusion of members
I. The managing committee can decide on the exclusion of a member for any significant reason stated in the statute and the relevant legislation.
II. The exclusion of members is determined mainly by these reasons:
A if a member harasses any of the children or guardians or offends, by any means, their physical and emotional integrity
B if the member is convicted for crimes or misdemeanors for actions related to activities protected by this statute
III. Members expelled can be enrolled again, by decision of the managing committee, with the condition that the reasons for exclusions are non existent anymore or those that remain are insignificant
Finances of the association
Funds of the association are considered to be:
A regular annual membership and renewals
B voluntary donations by members
C donations by honorary members and friends of the association
D legacies and donations in kind
The decision to accept any of them rests with the managing committee, and in case of disagreement, with the general assembly
I. The financial management of the association is done according to the annual budget, which is formed by the managing committee, it is approved by the general assembly and is valid from the 1 January to 31st December of each year
II. Until the budget of the new year is approved, income and outgoings will follow the previous budget
III. Projections and figures for each year, as well as the report from the reviewing committee, are presented for approval to the general assembly within 3 months after the end of the financial year.
IV. Funds are received upon giving a receipt in 2 copies with a stamp of the association and signed by the treasures and president .
V. Up to € 1000 (one thousand euro) from the association’s funds, is held in cash by the treasurer and the rest in deposited in the association’s bank account.
VI. Withdrawing of cash from the association’s bank account can be done through cheque signed by the treasurer and the president
VII. Payments are made by bank orders and by cheque signed by president and treasurer
VIII. Expenses of any amount up to five thousand euro (5000) are valid if approved by the managing committee. In any other case the decisions rests with the general assembly
IX. In emergency cases, the president can spend up to one thousand euro (1000) and get the approval of the treasurer afterwards.
I. The general assembly is the supreme and more prevailing organ of the association; the will of the members is manifested through it.
II. It consist of the president and secretary who are elected before the starting of the association, by current members who are present, as well as by absent members
III. The general assembly meets regularly once (1) a year. Within the first three months of the year, and irregularly when it is requested by the managing committee, in the central office (Heraklion) or exceptionally, in special circumstances, in another location, on condition that the place is made known to all the members
IV. The meeting of the general assembly can be requested by at least 1/5 of the regular members of the association in writing, as well as by the reviewing committee in case of financial irregularities. The application for the general assembly is addressed to the managing committee and it has to indicate all the issues under discussion. In both cases the managing committee has the obligation to call for the general assembly within 10 days. In case of inaction or defiance to call the general assembly, the decision rests with the legal court.
V. The regular members are invited to the general assembly by personal invitation signed by secretary and president at least 10 days before. The honorable members are invited by any means.
VI. The invitation contains all the issue for discussion as well as the time and the place of the meeting of the general assembly
VII. In the general assembly, only issues that are listed in the invitation are discussed. These are determined by the decision of the managing committee or suggested by at least 1/5 of the regular members 10 days before discussions
VIII. A decision can be reached without the meeting of the members if all, without exception, state in writing their consent for a specific topic.
IX. Decisions of the general assembly can be rejected by the court of law if they have been taken in violation of the law or the statute of the association.
Competence of the General Assembly
I. Names and signatures of members present to the general assembly will be entered in the members’ book. Members which are not present at the General assembly can be represented by other representatives of the association with a written mandate given to the secretary before the meeting.
II. The general assembly is valid if 1/3 of the voting numbers is present. In case the sufficient number is not reached, a second meeting is called seven (7) days later. In this case the general assembly is valid is 2/5 of voting members are present.
If the sufficient number of voting members is not reached, a third assembly is called five (5) days later. The general assembly is considered valid if at least ten members are present
II. Unless specified in the statute, decisions reached by the general assembly are valid when they are voted by the majority, both in open or secret ballots
VI. A law advisor can be present to the general assemblies
VII. Decisions taken against the statute are invalid
VIII Minutes of the general assemblies are signed by the president and the secretary and are given to the secretary to keep.
Duties of the General Assembly
I. Duty of the general assembly is to discuss issues presented in the calling papers.
II. Issues that are not accepted for discussion can be re-presented at a later date
III. The general assembly has the duty to supervise
IV. Issues that are discussed only in the general assembly are
A Budget, accounts, income and outgoings and financial projections
B End of the year results of the work of the association
C Expenses above five thousand euro (€ 5000)
D Acceptance of legacies and donations
E Election of managing committee
F Election of the financial reviewing committee
G Elections of members who check ballot voting and appointments
H Supervision of the work of the managing committee
I Suspension of memberships for members found committing irregularities
Ia Actions of the managing committee that turn against decisions taken by the general assembly
Ib Taking disciplinary control within the association
Ic Accepting extraordinary donations
Id Approving decisions of legally joining other associations in Greece or abroad
Ie Introducing changes in the statute
If Approving internal rules
Ig Delaying the actions of the managing committee
Ih Breaking up of the managing committee
V. Issues listed above indicated with Hf, Hg, Hh, Hi, are considered valid when at least half plus one (1/2+1) members of the association are present at the general assembly and a majority of three-quarters (¾ ) is reached by the present members
I. The managing committee is composed of five figures, (1) president, (1) vice-president, (1) treasurer, (1) secretary and (1) member councilor . Those are voluntarily chosen by the general assembly
IV. All members of the managing committee are equally responsible unless they state their disagreement in writing
V. The managing committee meets once a month, or on request of the president or at least three (3) other members. The meeting is valid if at least three (3) members are present
VI. If the president is not available, the vice-president takes over his/her functions
VII. In case of an equal number of votes for and against a decision, the vote of the president is decisive
VIII. If a meeting of the managing committee concerns one of its members, he/she can be present but not participate in the final decision
IX. A meeting of the managing committee should be called for at least five (5) days earlier
X. An urgent meeting can be called by any means of communication
XI. A member of the managing committee who is not present to meetings three (3) time in a row is considered disqualified unless a serious reason is given for the absence
XII. In case four (4) members of the managing committee leaving at the same time, a temporary management takes over and a general assembly for new elections is called for
XIII. An individual employed in a public administrative position in conflict of interest with the aims of the association cannot be part of the managing committee
XIV. Members of the managing committee cannot be employed by the association or expect any financial gain, reimbursement or profit
Competence of the managing committee
The managing committee:
A Manages the association
B Together with the general assembly, check the ethics and
behavior of the association
C Accepts and declines memberships to the association
D Calls the general assembly
E Execute the decision of the general assembly
F Controls that regulations of the statute are followed
G Keeps the association within the law and in case of need informs the legal bodies
H Forms sub-committees of members and non-members
I Runs the finances of the association
J Decide how to spend funds within the projects
Ja Describes the subjects and objectives of the project
Jb Decides the duties of members, membership fees, irregular payments, increases in membership fees by majority of 5/7. If the majority is not reached after two meetings, the decision is taken to the general assembly.
Jc Decide how to best represent the association to third parties
Jd Appoints legal, scientific, technical or any other council
Je Appoints employees and contractors with outside companies or/ and individual. Some members of the managing council can be legal entities with the power of representing the association in signing contracts, etc.
Jf Can organize seminars and exhibitions
Jg Can open branches of the association in other locations
Jh Can publish information and news about the association and its project
Ji Can organize events that benefit the association
K Can propose honorary members to the general assembly
Ka Can participate in the organization of any suitable events
Competence of the president
I. The president:
A The president, together with the general secretary, calls for regular and emergency meetings with the managing committee and the general assembly
B Acts on the decisions of the managing committee and of the general assembly
C Unless otherwise decided by the managing committee or the general assembly, he/she represents the association to third parties and to official duties
D Forms and signs contracts that act on the decisions of the general assembly
E Signs, with the secretary, all the correspondence
F Controls and supervises the finances of the association
G Signs, with the treasurer, all cheque and money orders
H Signs, with the treasurer, all receipts for donations
I Organizes, with the treasurer, to transfer funds in bank accounts of the association
J Keeps the cheque book of the association
Ja Calls the reviewing committee
Jb Decide the passing of duties to the vice-president
II. When the president is not present to the general assembly, the vice-president will take his/her duties
Competence of the general secretary
I The general secretary:
A Runs the secretarial duties of the association
B Keeps the correspondence of the association that is signed together with the president
C Keeps records of the meetings of the managing committee
D Keeps and stamps documents with the official stamp of the association
E Co-operates with, and provides information to, the association’s committees
F Keeps written records of all meetings of the general assembly, committees, elections and reports from the reviewing committee
G He/she is responsible, together with the president, of the correct keeping of all documents of the association
II If absent from the general assembly, the general secretary can be represented by another member of the managing committee by written consent.
Competence of the treasurer
I. The treasurer:
A Manages the finances of the association
B Acts on financial decisions, signing, with the president, cheque, money orders and receipts
C Manages, with the president, bank accounts of the association
D Shares financial information with the managing committee, the general assembly, the president, the reviewing and other committees and the rest of the association
E Is responsible, with the president, of keeping all books relating to financial matters of the association, according to the statute
F Every three months prepares and shares with the managing committee, a report on the finances of the association
II. If absent from the general assembly, the treasurer can be represented by another member of the managing committee by written consent.
Election of the managing committee
I. Members who wish to be considered for election must present the relevant application within the date indicated by the managing committee. Eligible members are regular voting members who have regularly paid their membership fee.
II. Applications of eligible members must be accompanied by a signed declaration indicating that they are free from any political obligation and from legal felony, serious crimes and any offence that might be related to the statute of the association
III. All names of candidates, in alphabetical order, must be made known to all voting members, the managing committee and the reviewing committee. Names can be listed in a single or separate slip, as decided by the managing committee
IV. When voting via secret ballot, members will indicate their preference with a cross (x) to the left of the name of the chosen candidate. Results will be checked by five (5) members of the managing committee and two (2) of the reviewing committee at most or at least?
V. Elected members will be those who have received the majority of votes . The first five (5) elected will constitute the managing committee, the next two (2) will be reserved. For the election of the reviewing committee, the first two (2) elected will constitute the committee, the next two (2) will be reserved.
VI. In case two members receive the same number of votes, the decision will be reached by draw.
I. The reviewing committee ca be elected voluntarily by members of the managing committee
II. The reviewing committee examines the financial state of the association and prepares a report at the latest two months after the end of the financial year
III. The control of the financial status of the association can be done at any time, but it is obligatory after the closure of the financial year and a report must be completed and consigned to the managing committee at least five (5) days before the general assembly
IV. If the reviewing committee finds irregularities in the finances of the association, the managing committee is obliged to take action within the next twenty (20) days. In case of disagreement or refusal from the managing committee, the reviewing committee can call an exceptional general assembly.
No financial retributions, transactions, payments or reimbursements are due or allowed to members, to the managing and reviewing committees
Changes to the statute
I. Changes to the statute are introduced by ballot and are valid when voted by the majority of members
II. Every changes becomes officially legal the day after it has been approved by the court hearing
I Internal directives can be set to regulate the internal functions of the association.
II Every internal directives can be approved by the managing committee, the general assembly and the local court.
Dissolution of the association
I The dissolution of the association is decided by the general assembly via ballot, and it is attained with the majority of votes
II The dissolution of the association can be decided in case of serious financial irregularities, by a general assembly called for by at least one-fifth (1/5) of voting members.
III The dissolution of the association can be decided by the legal courts
Assets of the association
In case of dissolution of the association, all assets, properties and funds will be transferred to a charitable association of similar intents, such as the Red Cross
Logo on the stamp of the association
I. The logo on the official stamp of the association is of circular form, indicating the year of foundation and the name
II. Every changes to the official logo on the stamp of the association has to be included as change in the statute of the association and must be approved by the legal court
Book-keeping of the association
The books that must be kept by the association are:
A List of the members of the association. In this book all members of the associations must be listed
B Record of all meetings of the managing committee
C Record of all the meetings of the general assembly
D Record of all financial expenses and outgoings
E Record of all correspondence of the association
A Numbered protocol of documents
B File containing the association’s documents
C Record of member’s present to the general assemblies
D Stationary of the association
The association can also keep other types of book, records and files.
I. The association has the right to merge, to cooperate and to work together with other association, within the articles listed in the statute and within the confine of the law
II. Members of the association are finally responsible and accountable for the decisions of all the projects promoted by the association
Costs of the association
The costs of the association are as followed
A The cost of the registration
B The cost of yearly membership is fixed at …euro
The present statute consist of thirty-one (31) chapters and it is presented today in Heraklion by the funding members